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10 best attendance management system and software in India

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Ruhani Kohli
July 30, 2021

Fun fact

Did you know that after conducting a number of researches it has been discovered that performing various functions of HR such as calculating payroll now takes less than a quarter of the time it did previously.

Consider how much time and effort the average human resources department devotes to the recruitment and retention of important workers. They also devote a significant amount of time to routine crucial responsibilities such as payroll administration, attendance, and time tracking.

You may spend more time on the other activities that will help your firm reach its objectives by saving time on the first.

You may save time on regular activities by having the correct human resources solution at your fingertips, allowing you to spend more time discovering, recruiting, and training great people. Your organization may become more competitive as a result of the personnel upgrades.

HRMS provides adaptable attendance solution to help you better manage your workforce and meet your business requirements. HR integration, payroll, benefits, and attendance management, as well as reporting, all cut down on time spent on basic tasks. Data analysis and reporting can also help with a variety of human resource issues.

Have you ever wondered where your organization is lacking and being ineffective ?

Today's workforce dynamics are continually changing, and firms must react rapidly to remain competitive.

Managing time, cost, and productivity may be challenging for businesses, especially when considering the multi-cultural, multi-located workforce, nature of work, travel, work-from-home alternatives, shifts, flexible time, overtime, paid time off rules, and so on.

Organizations must deal with compliance concerns, payroll errors, and other issues if they do not have a dependable attendance management system.

Employees must keep track of their check-in time when they arrive for work and their check-out time when they depart. In reality, most employees rush through their timesheets just before leaving for the day.

Organizations must deal with compliance concerns, payroll errors, and other issues if they do not have a dependable attendance management system.

Organizations can save time, decrease administrative labor, keep correct attendance records, and avoid process restrictions by replacing paper-based timesheets with proper attendance management software.

Attendance management is the practice of recording employee working hours, employee attendance records, login time, departures, breaks, and time off in order to avoid employee time theft.

To control employee attendance, companies use a variety of ways, ranging from punch cards and spreadsheets to automated attendance management systems and biometric systems.

Essential features of an attendance management system

You can recognize a good cloud based attendance management system based on the advanced features provided by them. Some of the key features that every attendance management system must have are as follows:

1. Clocking in/out 

Employees can clock in and out using magnetic card readers or their mobile phone numbers which acts as an employee time clock. Employees can also register break periods using these technologies, allowing employers to keep track of their productivity throughout the day. Card readers are a popular choice since they eliminate the possibility of proxy attendance.

2. Leave management

When an employee fails to show up for work, it is not right to simply designate them as "absent." Employees should be able to submit a request for leave to management or sick time if they need a day or half-day off.

Making this a routine will build a feeling of discipline in your employees. The attendance software must keep track time of vacation time and benefits. Employees can, for example, use PTO or vacation days to time off, guaranteeing correct remuneration and compliance to business policies.

3. Payroll systems

When your cloud attendance software is linked to your employee payroll, you'll find it much easier to deduct or compensate employees salaries based on their attendance. It can also take into account permitted leaves and compensated vacation time.

Thus any organization can benefit by using the HRMS & payroll software in various ways like Payroll processing, preserving salary records for every employee in the firm, keeping track of deductions, employee time-tracking and attendance, loans, allowances, and bonuses.

4. Compliance of policies

Organizations may assure policy and regulatory compliance without much effort by deploying an automated staff attendance management system. Every employee is entitled to vacations, time off, and overtime compensation under company policies.

With the help of attendance systems, the companies can edit the policies based on the requirements and every employee in the organization is aware of these attendance policy and must comply by them.

5. Reporting

Based on the data acquired by the system, our time and attendance software should be able to generate customized reports and analysis. Expect your attendance management system to provide you with data for a variety of custom reports, including insights into hours worked, shift patterns, and so on, all with the goal of increasing productivity.

Insightful Reports give data in a visually appealing format that can be distributed throughout a company. Business information elements provide analysis that supports in future decision-making and modifications to attendance regulations.

Top 10 best attendance management system:

You want the best for your company and therefore it is crucial to know all the possible alternatives before making a choice on the employee attendance management system you want for your company.

You must conduct a thorough research on the numerous companies providing a platform for attendance management and thus to make your decision making process easier and choose the ideal attendance management system, below are 10 best attendance management system to choose from based on the major features provided by them.

1) SumHR

About the company: SumHR is another HRMS that seeks to help small businesses and startups streamline their HR and payroll procedures. Its goal is to change people's perceptions of human capital management by making boring jobs easier for HR practitioners. It is on a journey to improve the effect of HR departments in businesses all over the world. With over 300+ clients across India, UAE, UK & more, it is by far one of the best HRMS in the market.

Distinctive features:

  • Maintain control over your HR data. Employees will have more control if HR data is digitized.
  • Keep track of attendance and time off.
  • Track employee time from any device, at any time of day or night.
  • Payroll and expenditure claims can be simplified.
  • Organize the HR department.
  • HR processes are made more efficient.
  • Examine your performance.
  • Recruit people and help them advance their careers.

2) Keka

About the company: The main purpose of Keka is to help enterprises in India improve their employee experience using accurate process which in turn contributes to reducing the employee turnover. Keka had over 400 customers across India utilizing their platform to optimize HR and payroll procedures within a year of its introduction in 2016.

Distinctive features:

  • The only employee-centric HR and payroll software.
  • Accurate time entry tracking.
  • Time management.
  • Examine your performance.
  • Onboarding and hiring.
  • Managing a project.
  • Specifications of the product.
  • It is best suited for Indian enterprises because it was created with an Indian employee perspective in mind.

3) ZingHR

About the company: 

ZingHR, one of the oldest HRM providers, has maintained its technical expertise to provide a modern and comprehensive HR solution that is used by over 5 lac employees in over 500 enterprises. ZingHR offers a mobile-first, employee-centric approach.

ZingHR is trusted by startups and medium-sized organizations to achieve company strategy alignment, team execution, and peak employee performance.

Distinctive features:

4) GreytHR

About the company: Greytip cloud-based Software was formed with the goal of offering enterprises all around the world with relevant and cost-effective HR software solutions. Focusing on small and medium businesses, the company claims that their product GreytHR is solely assisting with the technical part of the business.

Distinctive features:

  • Complete employee lifecycle management.
  • Control of an employee's information.
  • Leave, attendance.
  • Headcount analysis.
  • Payroll processing.
  • Salary payout and pay slip creation.

5) Kredily

About the company: Kredily was established in the year 2017 with the goal of making HR software accessible to all businesses in India and began with the goal of transforming HR for businesses across India. Kredily has been trusted by 1000+ enterprises since its beginning and has been able to make HR software accessible to more people by delivering it for free. 

Distinctive features:

  •  Employees can punch in their attendance from any location.
  • Organizations can create custom attendance policies and integrate them with payroll in real time.
  • Kredily comes with its own self-service portal.
  • RFID, NFC, fingerprint scanners, and other biometric attendance monitoring devices can be attached to the system.
  • Management of Human Resources.
  • Birthday and Anniversary Greetings that are sent automatically.
  • Login with a one-time password (OTP).
  • Data Retention and management of the employee database.

6) Securtime

About the company: Securtime is India's most popular time management and workforce management software. Securtime provides with services that allows enterprises to track their scattered workforce in real time. It includes biometric systems sensors, a Web app, and mobile apps as components. 

Distinctive features:

  • Regulating of employer-employee interactions.
  • Securtime offers customized attendance/absence management solution.
  • Smooth attendance to payroll realization.
  • Boosts productivity by managing leaves and overtime plans.
  • Works with all payroll/HRMS systems and biometric systems.
  • Absence management.
  • Automated warnings.
  • Job costing, reports, and analytics.
  • Track of your on-premise, remote, and on-the-street staff in real time.

7) Adrenalin eSystems Limited (AeSys)

About the company: In India, Adrenalin eSystems Limited (AeSys) is a well-known Human Capital Alignment software provider.  Adrenalin is a web-based comprehensive solution that manages business-to-employee strategic and administrative processes.

It enables everyone in the business to work together and with the highest level of commitment and teamwork possible which in turn contributes towards team productivity. Adrenalin develops perfect solution that transforms your HR function into a digital attendance management system, utilizing the power of software to optimize your most valuable resource - your people.

Distinctive features:

8) Qandle

About the company: The company's platform provides an all-in-one solution for HR that organizes and manages all essential HR operations, including personnel management, objectives and feedback, performance reviews, expense management, and payroll, among others.

Distinctive features:

  • Can be customized to a company's program, processes, and rules.
  • Workflows, payrolls, travel, and business expenditures are all simplified with Qandle.
  • Documentation, administrative, and other business operations are all managed.
  • Employee information and records are stored in a database.
  • Profiles and a directory are available.
  • Employee Self-Service is available.

9) HR Mantra

About the company: HR Mantra is a leading cloud attendance software in India that has been adopted by large companies throughout the country. It uses an adaptive approach and advanced technologies to reduce the difficulties of HR activities.

HRMantra covers all HRMS functions from candidate entry to employee exit, including staffing, induction, HRIS, attendance, leave, payroll, training, and assessments.

Distinctive features:

  • Built with the most recent Angular 7 technologies.
  • HRMantra allows you to auto-assign all employees based on several hierarchies such as company, department, designation, location, and so on.
  • Manual assignment is also possible, as well as the import of assignment data.
  • Compute leave.
  • Learning management.
  • Project management.
  • Payroll can be easily generated.

10) HROne

About the company: HROne was founded in 2013 with the goal of simplifying  complex process that were previously manual and inefficient. HROne is a systematic HR management and staff management solution for companies of all sizes.

It allows smooth interaction with other applications, allowing you to establish an efficient "human resources system" in addition to unique features and functions. 

Distinctive features:

  • Employee Information System.
  • Positions are created and managed.
  • Assign Recruiter Positions.
  • Candidates are evaluated and feedback is shared.
  • Helps to maintain a database of candidates.
  • Mobile App available.
  • Recruitment Management.
  • Employee Lifecycle Management.
  • Attendance Management, leave Management and payroll Management.

Conclusion

By now you have a clear idea about what to expect from a good cloud-based attendance management software and the decision of choosing the attendance system your company wants to adopt is a very vital process, thus it must taken after keeping in mind the major key features, benefits of attendance tracking provided by the software, technical aspects and various other factors.

The days of your organization having to deal with human errors are long gone. With the progress of technology, you can now adopt smart systems that will save all of your attendance information while reducing your tension.

A good attendance management system will provide you with better insight into employee working hours, prevent missing punches, and simplify attendance monitoring. An attendance management system's features play a key role in making time and attendance tracking easier.

You must choose the software that acts as the perfect solution for all the HR related problems your company is facing and hope you make the right choice with your attendance management software.

If you're still unsure you can book a demo with sumHR. Get access to all attendance management features with payroll software, recruit, HRIS and other HR processes for best employee experience. Get access to your 7 day trial or call +91771-887-3528

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Written by
Ruhani Kohli
Ruhani is an aspiring marketer who is currently pursuing her BBA with a specialization in marketing. She is creative and believes in the attainment of her goals through hard work and past experience. She enjoys learning new elements from every experience that she has had
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