Before we begin, let me make one thing clear – 90% of HR software do not offer Time and Attendance Software.
Why Should Opt For Time and Attendance Software
Timekeeping solutions are offered by a number of HR software. But every timekeeping feature offered by a software differs from the other. A typical time and attendance software that exclusively handles only project tracking would offer different features than a time tracking software that also supports attendance monitoring. What this means is that a timekeeping system without attendance management is meant only to track how long an employee takes to finish a project.
Their settings differ from those of a time and attendance system, which offers features to view error-free employee data and attendance logs. A simple time tracking software would support features to create new projects and assign a time period accordingly. Employees can check how long it took them to finish that particular project. This can help in improving their time management skills and also help employers to notice how well an employee is doing.
Setting a limit in the time management software on how long an employee can take throughout the week also prevents them from being overworked and which further leads to them being dissatisfied with their job. But this can also be achieved with an attendance monitoring software that provides a complete overview of every employees’ working hours through the week/month, daily work duration, punctuality, and some additional features.
If you’re looking for the best time and attendance software, here are some of the most common features you should expect:
1) Biometric Attendance System
Most companies these days are opting for biometric attendance systems. With registers or card systems, there’s always a chance of buddy punching. While this was acceptable in college to a certain level, it’s definitely unacceptable at work where a company is investing in you. A fingerprint attendance system can completely eliminate the chances of fraud that may be committed by any employee.
Biometric time and attendance software can be easily integrated with an attendance software to get real-time data for report generation. This is also extremely cost effective as there’s no need for splurging on anything other than the actual machine. A fingerprint attendance system erases the need for other variables such as separate cards for every employee that would be a necessity when using other systems like a card scanner. With a biometric attendance system, even if an employee leaves the organization, all you need to do is delete their data. Adding a new employee is just as easy; simply register their fingerprint immediately without any hassles.
2) Break-Time Tracking Software
Some time tracking software also have a unique feature for break duration policies. What this basically means is that with a break-time tracking policy in place, employees can clock-in and clock-out multiple times throughout the day. Once this feature is enabled, the very first time an employee punches in, it will be recorded as their official clock-in time at work that day. Every time an employee punches out and back in after that, an employee time tracking software will count it as a break. The time between the clock-out and clock-in time will be registered as one break. The last time an employee clocks-out that day will be the official time he leaves for the day and every other punch-in between his first clock-in of the day and last clock-out will be counted as a break. This has to be one of the best time tracking software features.
3) Web Login System
Along with a biometric time and attendance system, a timekeeping system should also offer a web login system as a backup. This is really beneficial in case an employee is working from home or is working from another location due to a meeting or similar reasons. A web login system enables you to clock-in from anywhere, at anytime directly through the website with the click of a button. This can be assigned to specific employees only based on how much they would be required to travel on-the-job. Apart from traveling on-the-job, this employee time tracking software feature can also be useful in case an employee is working a night shift from a different location or is in a different time-zone. Since this is accessible via the website, there’s no time period as to when the employee can clock-in as long as it does not break company policies.
4) Attendance Monitoring
The most basic feature of any HR software offering a time and attendance software is an employee attendance monitoring system. It’s a monstrous task to keep track of when every employee walks into the office. And more so when you need to allot different time slots to employees based on their job roles.
With an attendance monitoring system, you can easily design different attendance policies for every team and assign them accordingly with one click. Everything you would need in an attendance tracker is right in front of you. View your employees’ clock-in and clock-out timings or accept/reject/revoke leaves, all in one spot. You can also have easy access to all past records of the employee’s attendance along with all the leaves they took.
An employee time tracking software with an integrated attendance tracker as well seems like a much better option as compared to a simple time management software as it offers features for time tracking and working hour management as well as attendance monitoring.
These are some of the features that a good time tracking software must offer. All the features mentioned above are available on sumHR, a cloud-based HRMS software that streamlines your entire HR process.
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