A long, long time ago, there was once a boss who looked at an employee and thought, “Hey, you’ve been doing a great job. Let’s give you a promotion!”. And thus began the system of performance reviews.
Be it a tech startup, a small/medium-sized business, or a corporate; they all need some kind of a performance review system in place. Performance reviews take place monthly, quarterly, half-yearly, or annually, depending on the choice of the reviewer or the need for review. While a full-time employee might only need a yearly review, someone on probation would require one as soon as their probation period is over. While your organization might have a system in place for performance evaluation, that does not mean it’s a good one.
The old way of tracking every employee’s tenure at your organization is too time-consuming for this day and age. You need something quick, something you don’t have to keep checking on constantly, something that is automated. What you need is a performance management software. Now you obviously won’t just use it because I said so, which is why I’ve backed my statement up with an explanation too.
Here are 12 reasons why you should use a Performance Management Software:
1. Employees can review themselves
Performance management software allows employees to feel like they have a voice too. When employees get the chance to express their views and place their case in point, it makes them feel important. This can lead to an improvement in their performance knowing that their work and opinions matter to the organization.
2. Improves performance
With both the reviewer and the reviewee getting an opportunity to express their outlooks, it makes it easier to discuss the points or areas that need to be worked on. Once they get the chance to explain their side, there can be a mutual understanding on the weak and strong points of the employee. This clear understanding can largely lead to an improvement in the employee’s performance once they know what their problem areas are.
3. Time saving
With a software, you only have to set and design policies for entire departments at once. Then you can just assign these policies to employees based on their team, department, position without having to constantly make a new one every time. What’s more is that you don’t need to create new policies for every new employee. All you need to do is assign them the relevant one.
4. Automated reminders
Once you’ve assigned a policy and set a reminder, you can forget about it. The performance management software will remind you when the time comes based on when you’ve opted to receive notifications. These reminders erase the need to cross-check or go back to see when the last review was done to decide a time for the next review.
5. Timely feedback
Having an automated reminder in place allows you to set varying time-periods for when you want to review an employee. For example, you can set a monthly review system for employees on probation or half-yearly feedbacks for permanent employees. The choices are all yours to make, so there’s no need to have a single annual feedback system for everyone.
6. No paperwork
Save paper, go green! There is no paperwork required when dealing with a performance management software. This reduces the chances of human error in the document itself as well as things getting lost or misplaced, which is practically impossible with a software. No paperwork also makes it economically beneficial.
7. Secure and confidential
Appraisal processes are extremely confidential. Since all this data is not accessible by anyone other than the admin, the risk of fraud is reduced. Further, with no paperwork involved, there won’t be a chance of someone coming across confidential details such as a manager’s final review about an employee and his compensation. This makes performance management systems absolutely secure.
8. Easily track past records
Performance management software provides you with all the details you need in one single place. Get every employee’s past reviews, and even compare them with their current performance if needed! No need to scroll through pages and pages of past records. You can also view all pending reviews to be up-to-date with what’s due.
9. Generate report and graphical analysis
Once a review has been completed, a performance management software can give you a detailed report on the outcome. Along with this, you also get a to-the-point graphical analysis of the review to help you understand the outcome better.
10. 360 degree feedback
Performance management software allows you to select who reviews an employee. Apart from managers, you can also select team members that they coordinate regularly with to review an employee on their work. After everyone including the reviewee has done their part of the work, the admin himself has the right to go through the review and approve or disapprove it. This helps in getting an all-round review to clarify things down to the smallest point and eliminate any confusion.
11. Behavior and work results
Apart from delivering at work, it’s also important to see whether an employee is comfortable working at an organization or with the people around them. A performance management software also allows you to review an employee based on their attitude at work and behavior with the people around them.
12. Achieve transparency
With both parties getting a chance to share their thought processes, their reasons and explanations while filling in their reviews, performance management software allows for total transparency. When you get to place everything on the table, it reduces any confusions and helps dispose of the issues that might be bothering someone.
A performance management software smoothens out the process of reviews, confirmations, and appraisals and also saves a huge amount of time. These software are the latest trend and for a very good reason.
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They say ‘Never judge a book by it’s cover’ and the same goes for Ankkita, tiny human with a huge imagination. Chocolate runs in her veins, can’t cook to save her life but can eat like a champion. Writing is her escape from the world or it’s like living in Narnia as she calls it. Music, books and chocolate are three words that can sum up her life.
By Ankkita Chauhan / .