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How to make remote employee training effective?

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Raghav
May 20, 2022

Practices like remote employee training and online employee training platforms are emerging since businesses have understood the importance of working from home.

In a post-pandemic world, where remote work training and digital transformation are being seen as the new normal, it is vital to observe and implement the best tactics in remote employee training.

It's common for new employees to feel clueless and isolated. After all, there are a variety of tools to master, values to adopt, and procedures to memorize.

An effective remote training program, on the other hand, breaks down all of that material into simplified and smaller data so that new employees aren't overwhelmed. They learn faster and perform better in the long term as a result of this.

See how you can get some beneficial tips on the remote training process to help streamline your business during remote work. 

But before that, let us look briefly through the remote employee training process and how it works.

What does remote workforce training mean?

Before we talk about an effective interactive training system and the various challenges attached to it, we need to focus on our keyword, i.e. "Remote employee training.

To make it simpler for you to understand -  Remote training is a sort of training oriented toward persons/employees who work from home or in a location other than an office setting.

The term "remote" refers to a situation where the trainer and trainees(employees)  are not in the same room physically.

This necessitates the use of training technologies that can broadcast live face-to-face instruction and other methods not often used in ongoing training.

Remote employee training refers to the measures that help your workforce to enhance their existing skills through upskilling or reskilling.

Where upskilling is about helping employees through additional courses and certifications in their current role, reskilling helps to create expertise for them in new roles with different skill sets. 

Impart new knowledge to experienced and novice employees for better work output and overall development.

In a remote team setup, employees and employers from different geographical locations, diverse skill sets, and workplace cultures can rely on employee training management platforms to revamp their skills.

As everything works virtually today, employee training software can be a great tool that employers can enable in their remote workforce training initiatives. 

To see things from the right perspective and learn how remote workforce training is useful during remote work, it is important that businesses know the challenges that remote teams experience.

Remote employee training will not only help in strengthening employees' knowledge but will expand their approach towards a hybrid work environment when they are working away from each other. 

Remote employee training is a popular subject right now, owing to the COVID-19 situation, which has brought it to the spotlight. A large number of public and commercial companies have been compelled to implement a remote training approach with little or no planning or lead time.

Challenges that remote teams and supervisors face

There are plenty of obstacles that pandemic induced remote work imposed on all types of businesses, be it small or big scale.

Conquering those remote work battles was not easy either, but the additional challenges like remote employee training programs and helping employees understand the technical know-how of organization during remote work made it crucial for companies to take a step forward in their remote workforce training initiatives.

The current corporate landscape has brought in challenges that are difficult for the remote workforce to adapt to. Look at some of them so that it gets easier for you to implement remote workforce training in a hybrid work model.

1. Employee productivity in crisis

Training decides the future of your workforce, and so does productivity. Remote work might boost work flexibility and save on additional expenses, but the remote working environment employees get at home is not even near to how regular offices work.

Thus, it becomes crucial to enable employee workforce training without putting employee productivity at stake. 

2. Insufficient information and preparation 

Newly on-boarded remote employees are not aware of the usual in-office work environment. To make them feel connected and knowledgeable regarding what your business offers, they need sufficient training and preparation beforehand.

However, remote work makes this process difficult for businesses.

3. Lack of access to training material 

When juggling between work and personal life, setting routine learning can take some time. Training material needs to be contextual and should present comprehensible information to employees.

Companies can invest in learning project management tools and put more effort into reliable remote employee training.  

The increased time and effort required to find information from coworkers and others are usually unpleasantly surprising for new remote workers.

This typically translates to details about how to access the training, how to ask questions, and how it all works in the context of remote training.

Essentially, remote personnel must be aware of complete details of remote training as they are required to complete it well in advance of the planned session.

They must also know where to go for assistance if they require it, either before or during online training sessions. The training will not succeed if you don't have access to this information.

4. Technical issues and challenges

While technical infrastructure in offices provides seamless access to secured networks and reliable data connectivity, home offices might not do the same.

Not every employee knows how to troubleshoot their devices with problems like network coverage and speed. Such issues can further cause hindrances in live training and video conferencing.

It is often observed that training sessions can be disrupted by technical faults in general. Thus just think how much more likely this is when you try to host a remote/online session with Remote Training Software.

A variety of things can go wrong, ranging from shaky internet and VPN connectivity to software and platform issues to access to the training environment.

So there is no way to assure that you won't face technological difficulties when conducting a remote training session for the entire team, but there's a lot you can do to reduce the chances of problems.

5. No supervision

The absence of manual supervision can cause employees to unintentionally mismanage their time and work status. That means, instead of devoting time to learning virtually, they can prefer doing personal errands or scrolling through social media.

And without tools like employee monitoring software that can track the work status of employees and supervise their productivity, there can be no progress in employee workforce training. 

Remote employee training has its own set of difficulties, thus to ensure smooth and excellent training,  planning and preparation are essential and remote learning is no exception.

You will go a long way toward avoiding some of these remote learning culture issues if you take the time to organize and keep participants informed.

Best practices for implementing structured remote employee training 

Choosing a remote training platform and implementation of the same is simple if you know what features you want and have a rough understanding of the required end result. You must be familiar with the most effective remote training strategies for your organization.

1. Pick an effective delivery model

The key questions to ask are what suits your remote team and how well do you know their requirements? It is important to know that even if office distractions are away for quite a time, we cannot overlook the fact that remote work introduces personal distractions and remote employees have lives outside of work.

Respecting employee privacy and enabling a remote work policy can help in this. Online training platforms offer a variety of training methods today. There are two learning methods to choose from, majorly known as synchronous and asynchronous learning.

2. Synchronous learning

As the name implies, synchronous learning emphasizes real-time learning, live classrooms, asking questions and getting feedback, and staying interactive. It can prove to be an engaging experience if planned well. This type of learning culture can include collaborative learning, webinars, and virtual classrooms. 

3. Asynchronous learning

In this module of learning, employees can reach out to the training sessions whenever they want. It involves the learning style/process where trainees can get online learning content at the time that suits them. They can access recorded versions in the form of web-based and video-based learning. 

4. Implement the effective tools

Today, when everything is going digital, it is impossible that learning experiences lag behind and are only limited to traditional classrooms. It is crucial for businesses as well that when they invest in remote employee training, learning management systems (LMS) should be in the key considerations.

As it is important to enable the right smart technology, remote workforce training and learning software will increase efficiency and employee satisfaction.

It is also vital to curate a well-developed remote employee training toolkit wherein employees have complete access to every information and training they want. 

5. Ensure effective training schedule and collaboration

Training and knowledge sharing are incomplete without effective communication tools and collaboration between supervisors and employees. After certain types of training, employees are bound to have questions.

However, this cannot be possible if employees don't feel connected to their teams and supervisors. Employees or agents can feel hesitant in approaching when they are not open to the regular office environment.

Therefore, it is inevitable to ensure timely person training and consistency in communication. Remote collaboration tools can be of great help to facilitate that collaboration.

6. Track productivity in learning with results

Businesses cannot move forward if they do not find out the reasons for pulling them back. The same goes for remote employee training.

When your business is implementing training strategies, providing the appropriate information, but if you are not aware of the results, there is no point in training employees.

Productivity tracking and checking the learning progress are important. Through an employee monitoring tool, supervisors and managers can check how many hours a week goes into learning per employee, what applications and other sites they were using while learning.

Supervisors can block sites that are non-work-related so that the sites marked unproductive and locked discourage employees from misusing the company's crucial work hours. 

Summing up

The entire idea of remote working has progressed significantly. It was largely unique to small start-ups without actual offices working out of co-working facilities all over the world in its early phases.

While the Covid-19 pandemic undoubtedly contributed to the global trend to remote working with less social interaction, the model's standalone benefits have exceeded expectations and are more than capable of holding their own.

It took some time to adjust to the new situation. Incorporating virtual meetings, innovative methods, and the appropriate tactics proved to be difficult and confusing initially, but with sufficient time given to adjust to the new model, businesses realized that creating a solid foundation was critical to an effective long-term program.

Many studies support the idea that working from home is significantly more effective than working in an office.

Working and training remotely with remote training tools and online courses have become increasingly recognized and an effective way as it is more successful than the traditional office environment due to fewer office-based distractions, often more comfortable circumstances, and an improvement in overall motivation levels.

Learning is a continuous process. It should be an amalgamation of technology, knowledge providers, and personal interests for better results.

The need and implementation for training should be clear and precise to the employees. Managers and supervisors should be able to develop and nurture the bond with remote employees in their learning process so that they grow with you and not outgrow you. The more you invest in remote employee training, the better they will be able to perform no matter where they are.

FAQ

How do adapt the organization to remote training?

It is common for people to take time in adapting to any sort of change, and thus to make this process simpler, we must make the employees understand the various benefits of remote training and provide them with appropriate answers to their questions.

For e.g. one of the most common questions would be "why is remote training becoming so common", and the obvious answer to this is technology, which allows people to collaborate while they are separated. Remote working is a significant benefit in today's competitive talent market.

By offering professional development programs and other products/services linked to remote working training, your association can assist individual and company members in adapting to the obstacles posed by this new style of working.

How are the various remote training methods cost-effective?

Employees that have been adequately trained are a valuable asset to any company. However, especially in bad circumstances such as the pandemic, businesses view the cost of training personnel to be an additional overhead rather than an investment.

In today's dynamic business environment, employees are distributed throughout various cities, countries, and even continents. And, when it comes to training your staff/employees, remote training efforts are the most cost-effective option available.

Organizations are expanding and still managing to contact their employees, ensuring that good communication occurs among all team members through various online platforms.

Finally, because virtual training is often a one-time expense for a business, it is cost-effective. You can save travel time and expenditures in half or more and scale your virtual solution to train more people for less money.

Also if you are looking for HRMS to manage your employees salary account on a monthly basis head over to www.sumhr.com and get started with the all in one HR & Payroll software in India

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Written by
Raghav
Raghav is a diligent and ambitious professional with a passion for blogging and digital marketing. He is ingenious and believes in staying calm in the face of adversity. He is an avid reader and a movie buff.
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