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How-To Guide For Managers Creating a Work From Home Policy

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How we work has changed drastically over the past ten years and will change even more in the coming years. With the advent of technology and different ways and styles of working, we can see more and more companies are nowadays shifting towards the remote working model as it saves cost, enhances productivity, and enables employees to work more efficiently. 

Going remote is beneficial for the employees and business because it allows establishments to hire top talent from different locations and retains and attracts top talent who don’t want to move or can’t afford to relocate. 

However, to ensure that work from home policies are successful, you should make some simple considerations during the creation to have an efficient system ready to use in no time.

In 2022, most employees are asking the management to work from home at least 2-3 days/per week, and managers who know how to create work from home policies will be at an advantage compared to the ones who don’t. 

So, If you’re currently working on creating work from home policies and procedures, here are six steps you need to take while preparing company policy for employees that will help you get ahead of the curve by outlining what you need to do and will allow your company to thrive.

Let’s get started 

What Is Work From Home Policy?

Working from home is becoming popular, with over 12 million people remotely working for their companies. With this growing trend, employers have become much more flexible about allowing employees to work from their homes, allowing them to focus on their work and not worry about commuting.

Work from home policy allows employees to work remotely or outside of an office environment as long as they follow company policies. Remotely working can be beneficial because it allows employees to control their own time and environment, allowing them to focus on their tasks without being distracted by office interruptions.  

Working from home provides great benefits and perks for both the employer and employee, making it one of the most popular work styles today.

Let’s look at the six steps to better understand how you can create a work from home policy for your company for the betterment of your employees and company.

1. Step 1: Prepare An Action Plan To Implement Policies In A Swift Manner 

Making a plan before implementing policies will ensure you don’t miss anything. The majority of these policies should be decided on before you set foot into initiating the working-from-home process to avoid all the last-minute hiccups.

Also, putting all the policies in a single place could save your company money, productivity, and time down the line by providing a detailed draft for employees to know what is expected of them when they work remotely.

Moreover, preparing an action plan to implement policies will ensure that you do not miss any steps that allow you to create an effective roadmap that can be used quickly.Resulting in a smoother transition and better experience for employees interested in working from home. 

Creating an action plan also provides a clear path forward that will help reduce risk and keep things moving with the right timing and pace, maximising productivity while reducing stress and worry among employees who want to work from home. 

An action plan will give everyone involved a sense of clarity about the how’s, why’s, where’s, and when’s; this not only provides peace of mind but also allows people to focus on their jobs instead of worrying about where they’re supposed to be at certain times throughout the day.

Step 2: Always Offer A Clear Explanation As To Why There Is A New Policy Or How It Will Benefit Everyone

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It is essential to share how the new policy of working from home will benefit everyone, allowing more flexibility and productivity. Employees at home may feel more empowered and engaged with their work, which may increase their happiness and retention rates. 

Plus, management can save the expense of renting and managing office space by allowing employees to work remotely, so the company can invest that money into better equipment or pay raises to their employees. Doing so will make everything clear-cut, and there will be no confusion.

Furthermore, this type of transparency helps build trust between employers and employees, which helps each other to accomplish success and stay productive. All parties can understand the changes and benefits by providing a clear explanation of why a new policy has been implemented. 

That way, when something doesn’t go according to plan, all parties know where they stand and what should be done next to deal with the situation. In turn, this creates a sense of certainty and reliability among co-workers, which can lead to increased employee satisfaction and motivation at work. 

It also gives employers a chance to see who needs help and support during difficult times because without this clarity. Some employees might feel insecure about not knowing what to do if anything goes wrong in the future. 

Step 3: Make Sure Your Employees Has Everything They Need While They Are Working From Home

Ensure your company has everything your employees need while working from home by providing an inventory that includes everything you believe to be necessary, or you can keep a log of which supplies your eB request.

For better management of essential commodities, it is essential to make a list of what is needed by the employees as that will help in properly allocating these items. It also provides a means for management to gauge how many items are being used daily and where there may be shortages so these needs can be addressed before problems arise.

While implementing the working from home policy, having the proper record of supply usage will allow managers to more easily allocate resources where they are needed most and ensure that no employee has any difficulty with their work due to lack of supplies.

This will make it easier for them to take care of those who need the assistance, plus it’s less time-consuming when making orders because you don’t have to try and figure out who needs what item. 

Implementing this policy can also lead to cost savings since companies don’t need to spend money on office space or salaries of employees they don’t use anymore. 

Step 4: Collaborate With High-End Technologies For Complete Transparency

Managers looking to create a work from home policy for their company in 2022 will need to include specific technological components to be truly forward-thinking.

Connecting your office with high-end technologies for complete transparency, like video conferencing, will allow your company to hire highly-skilled talent while creating a competitive advantage through productivity and innovation. 

Tools such as employee monitoring software, gps time trackers allow companies to closely monitor their employees’ hours and locations without limiting their freedom. Such technology also helps employees to be more productive, achieve success, and drive growth for your business.

With the help of innovative technology, managers can be more successful with their recruitment efforts and make better decisions about the growth of the company.These new technologies can help keep up with evolving needs and expectations of future employees who want flexibility and mobility in the workplace. 

Step 5: Don’t Forget The Legalities.

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A company’s legal obligations may change with an altered work from home policy. Take time to analyse these obligations, and understand which law changes are required for your organisation. Consider adding an addendum to your employment contracts and have employees agree on the parameters. Addressing the issue before it becomes a problem can help prevent the need for costly litigation in the future. 

Remember that adding legalities will help your business to avoid lawsuits and costly litigations down the road. It will make your working from home policy a lot easier if you don’t forget about all the legalities involved. Make sure to analyze any potential obligations to know what the law requires.  

If necessary, update your Employee Handbook or Employment Contracts to include a clause covering work from home options as it will likely be beneficial to both the employer and employee alike, giving flexibility to your workforce and allowing them to manage their schedules.

Step 6- Deliver Constant Support And Guidance For Better Results 

To make any policy successful, you must support and guide your employees daily. Make sure that you’re communicating with your remote workers, and let them know when they can expect feedback on an assignment or feedback from their manager. This will give them an idea of what to expect. They will feel supported and that their ideas are valued.  

Providing guidance and support for work from home employees is a win for both sides. Employers can be more inclusive about their expectations, while employees can better balance their work and personal life, leading to less stress and healthier lifestyles.

Moreover, managers should consider the socialisation process and design it into every aspect of their policies. Providing one-on-one and group meetings for those who work remotely will make everyone feel like they have an equal voice in decision-making, so when it comes time to review compensation and evaluate performance, it’s not just coming from management. Rather, it is also coming from peers. 

Final Thoughts

Creating a work from home policies and procedures in 2022 is complicated, but there are ways to prepare. To take advantage of technology and minimize distractions, management should follow these best practices to help create a successful remote workforce for years to come and help you reap benefits by being ahead of the curve.

That’s all for today! Now that you know how to plan for an upcoming work from home revolution at your company, create a new company policy for employees who want to work remotely. 

If you have any questions about what to do next or if you’re looking for tools to manage your team, then let us know in the comment section. We would love to hear from you! 

Also, don’t forget to share this post with others who might be interested in reading it, and make sure you subscribe to get notifications when we post more blog posts on this topic.

We will catch you next time with another interesting blog. Till then 

Keep reading, Keep learning.  

Thank You !!

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<small style="font-weight:400;font-size:16px;">Written by</small><br>Team sumHR
Written by
Team sumHR

SumHR is a flexible and configurable end-to-end HR Software/HRMS which help HR teams automate the HR Processes, and improve the employee's HR experience.

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