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5 Best Ways to Create a Great Office Atmosphere: For Startups & Small Businesses

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Ankkita Chauhan
November 15, 2012

The term "work environment" is made up of two words: "work" and "environment," and it refers to a workplace where an individual or a group of individuals works for a company, firm, organization, or the government.The work environment can be any workplace, such as a luxurious office building for a company's administrative personnel, an industrial shed for laborer's, or a kitchen for cooks and chefs; all of these are examples of work environments.

Every employee requires a pleasant working environment that inspires them to perform at their best.

Your work environment has an impact on your mood, motivation, mental health, and productivity. Employees who work in a dull office environment with unpleasant coworkers are unlikely to speak up because they lack the confidence or job satisfaction to do so.

As a result, having a positive work atmosphere is important to the success of your firm.

Fun fact

The majority of employees (87%) want their present employer to provide healthier workplace advantages, such as wellness rooms, business fitness incentives, sit-stand desks, healthy lunch options, and comfortable seating.

Have you ever wondered how does the office atmosphere affect the productivity and working of employees

Creating a nice work atmosphere motivates and engages your staff more deeply, resulting in increased job satisfaction and employee retention within your company, as well as less stress among your employees.

A good work atmosphere allows you and your staff to discuss ideas for the success of your firm, which can help it develop.

Motivating employees to adopt the proper behavioral approach is an excellent technique to ensure a positive work environment. A healthy and calm environment is also determined by excellent behavior.

Another option is to establish healthy connections among employees through effective socializing, which necessitates communication.

We've got you covered if you're seeking to figure out the link between a suitable workplace space and company performance. Below, we'll go through five advantages.

1. It improves work performance.

Your workplace may help your company grow faster by fostering and allowing quick development. Your staff will be happier and more social if you design open workspaces.

For high productivity, a work atmosphere where feedback is communicated in a structured way and leaders encourage learning is optimal.

Employees have an abundance of opportunities to recognize their flaws and areas for progress in such a work setting.

2. Attracts Qualified Staff

In order to remain competitive and provide high-quality services, your workforce requires a healthy mix of new talent. Since the millennials have taken over, your workplace environment needs to be updated as well.

Today's Generation Z prefers to be in creative environments. They choose offices that encourage collaboration, flexibility, and value creation.

3. It encourages social interaction

Working together, which is facilitated by collaborative workplaces, fosters teamwork.

People are more likely to perform well in groups since doing a thing on their own is less stressful. Instead of being locked in a cubicle by themselves, it allows your staff to communicate, ask any questions in mind, and promote ideas with their peers. 

When you provide your employees the opportunity to collaborate with management, you increase their level of engagement and loyalty. As a result, get rid of the cubicle walls and encourage open dialogue. This would be a great benefit to your company because it improves communication.

4. Easily accessible

Skype, Google Hangouts, and Slack are just a few examples of platforms that can effectively eliminate the need to meet again in person.

These applications, however, do not fill the hole. You may be affected hard by inconsistent networking connections in remote regions, inactivity issues, and other technical issues.

Bringing all of your remote employees to a centrally located shared workspace, on the other hand, can save you time and money.

5. Convenience and accessibility

Employees spend one-third of their lives at work on average. As a result, the office spaces must be welcoming. Employees can be influenced positively by user friendly designed furnishings, tailored workspaces, and alternative work possibilities.

Furthermore, the specific quiet zones may aid staff performance.

Positive atmosphere vs negative office atmosphere

Employees who believe they have a purpose at work create a positive workplace atmosphere. They believe they are making a difference, whether it is by helping the community, contributing to the company's growth, or simply being an important member of the team.

Negative work environments can lead to a breakdown in trust and communication, as well as hinder employees' capacity to collaborate.

Employees are less inclined to take initiative or share their ideas in a low-morale toxic office environment, robbing the organization of a potential source of creativity.

This emotion is absent in a negative atmosphere. Employees there do not believe they are doing something that is truly important. Motivation to perform obligations with pride and excitement is difficult to come by without a feeling of purpose.

An amazing office atmosphere brightens people's spirits, helps them concentrate better, and fosters a positive attitude in both employees and employers.

While the environment is a crucial component to consider while looking for a job, most of the world's top corporations are working hard to establish a light-filled workplace environment.

A few basic concepts drive the development of a positive and healthy culture for your team. According to research, six fundamental components of a strong workplace culture are:

  • caring for, being interested in, and keeping responsibility for coworkers as friends.
  • Supporting one another, particularly showing love and compassion to those who are in need.
  • Avoiding blame and being willing to forgive mistakes.
  • At work, we are each other's inspiration.
  • Emphasizing the importance of the effort.

As a result, the importance of a pleasant working environment is not only reflected in employees' job search criteria, but companies are also employing a variety of tactics to improve the workplace climate.

Pointers on improving office atmosphere

Now in your preferred language a guide to create a great attractive office atmosphere should be followed in order to attain better employee engagement and more output. Here are a few pointers:

1. Communication

Honest communication should be carried out amongst your employees, and between you and your employees.

An crucial requirement for a strong employee-employer relationship is open and transparent communication.

Keep in mind how you communicate with your coworkers. Upper management and team members should concentrate on their communication methods and how they affect the creation of a pleasant work environment.

A clear and open method of communication satisfies the desire for employees to believe that what they have to say is valuable and that they are being heard. It's what helps employees feel like they're a part of the team and that they're appreciated.

Don't encourage them to lie and avoid being dishonest to get more work done. Dishonesty in the work place and lack of communication won't help you and your employees be alert about work.

The better the communication the better the awareness of what is going on in the work place.

Of course, you won't always be able to contribute to a positive team environment. As a result, it's critical to develop efficient and effective communication. Few f the ways to develop effective communication are:

  • Using specific channels for new projects 
  • Incorporating coworkers into appropriate email chains
  • Posting team priorities in a public location for all to see, such as a whiteboard or Google doc
  • A team's foundation is built on simple, transparent, and honest communication. It also fosters a sense of belonging that will help the group succeed in the future.

2. Understanding

‍Understand your employees! Whenever they ask you for a leave or make any mistake, hear them out. Put yourself in their shoes and understand what they're going through.

Make time to engage with employees on important choices, but also ensure that employees feel comfortable sharing any ideas they may have.

You might devise a mechanism or set a time for this to occur, or simply cultivate a culture in which no idea is too ridiculous and employees are confident in their ability to innovate in a safe environment.

Employees are flawed human beings with weaknesses. They make mistakes from time to time, and supervisors shouldn't be too harsh with employees unless it's a severe issue. Mistakes should be kindly corrected and then used as a teaching tool.

Employees also have personal life outside of work. They don't have complete control over anything. A family member's death or illness should be treated with compassion and understanding.

Make it clear that you are always ready to answer inquiries, provide feedback, or address problems.

This will help them be honest with you and avoid intimidation. There will also be less or no animosity in the work place.

3. Be alert

‍Be alert about your employees, their work, and behavior. How they feel should be reflected in their work and behavior. Identify unsatisfied employees and check if any employee is undergoing any problem at work or otherwise, try to help him/her out.

Employees who feel listened to and valued at work report better job satisfaction and are more inclined to stay.

One method to achieve this is to ensure that management and employees communicate openly and have a sense of basic understanding, because conflicts frequently arise when employees feel kept out of the loop or treated as indentured laborers.

Make sure your coworkers are treated as individuals rather than as mindless office drones. Get to know them on a personal level and attempt to figure out what makes them work in a gentle manner.

Learn about their history, family, values, and interests, among other things. They will believe that management is more concerned in their personal well-being if they have a personal as well as professional relationship with you.

On the other hand, if any employee is complained about too much, look into it. Don't let a rotten apple spoil the bunch.

4. Clean, green, and character

‍It cannot be stressed enough that an office space needs to be de-cluttered and clean. Get your employees to clean up regularly and recycle if possible.

It doesn't take a psychologist to tell you that being in an attractive, comfortable, and pleasant environment makes you feel better.

This applies to both the house and the workplace, so make sure to clear out clutter and faulty equipment, as well as replace flickering lightbulbs and problematic air conditioning or heating units.

Also ensure the presence of natural light in workplace, as it improves productivity and employee satisfaction.

Office plants sooth the environment too. Also, allow your employees to add character to their desks and cubicles with pictures, figurines etc. This will help them lighten up the work place and avoid a drab feeling.

Invest in modern, efficient furniture, plants, updated equipment, and high-quality coffee and snacks, even if it doesn't seem like a big issue. Your employees will not only appreciate that you care about their well-being, but they will also be positively affected by the space's energy.

Summary

The work environment that you have built for yourself or that you live in on a daily basis is quite significant.

We optimize everything in business, including mobile optimization. It is critical to ensure that your work environment and conditions are optimal in order to increase your productivity.

People are happier and work better when the atmosphere in the office space is calm. There is less disagreement between coworkers and greater interaction.

It makes getting to work a little less terrible in the morning. Although there is no one-size-fits-all approach to creating a positive work environment, the main focus revolves around keeping employees happy and engaged.

As a small business owner, you must recognize that providing your employees with a happy and healthy work environment can increase their productivity and keep them engaged.

According to studies, "businesses with happy staff outperform the competition by 20%," which is impressive when considering just this factor!

Having said that, satisfied employees will go above and beyond for your company because they care about it, not because they have to. So, why not try to create a fruitful working environment for them? They'll be more involved, and your business will benefit as a result; it's a win-win situation!

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Written by
Ankkita Chauhan
Ankita is a content writer at SocioSquares. She has 4+ years hands-on experience in copywriting, marketing and social media.
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